Legislation for renting out your property can be difficult to get your head around. So, it’s a good idea to brush up on the legal responsibilities of landlords every now and then.

As a landlord, ensuring you meet your legal responsibilities is fundamental to maintaining a positive relationship with your tenants and avoiding potential legal issues.

To make sure you’re compliant with the legal responsibilities of landlords, you need to understand the ins and outs of property management.

These are the obligations you need to be aware of:

1. Supply your tenant with essential information

As soon as you gain a tenant, they have the legal right to gain access to a host of information. You must put together this pack of information for their health and safety as well as for the good of your livelihood. Here’s what you need to provide:

• Gas safety certificate
• Tenancy deposit scheme details
• Electrical installation condition report
• The How to Rent guide from the Government
• Emergency contact details of the landlord or managing agency

2. Energy Performance Certificate (EPC)

An EPC is a legal requirement for landlords and must be provided to tenants at the beginning of a tenancy. This certificate rates the energy efficiency of the property, offering an insight into the potential energy costs. Ensuring your property has an up-to-date EPC is crucial for compliance and helps tenants make informed decisions.

3. Right to Rent checks

In the UK, landlords must verify that their tenants have the legal right to reside in the country. This involves checking and copying documents such as passports or visas before the tenancy begins. Failure to carry out these checks can result in significant fines.

4. Habitable living conditions

Landlords are obligated to provide a property that meets basic living standards. This means the property must be safe, free from health hazards, and suitable for living. Regular inspections and prompt addressing of issues are essential to maintain habitability.

5. Disclosure of information

Transparency is key in the landlord-tenant relationship. Landlords must disclose certain information to tenants, including their contact details and the terms of the tenancy agreement. Clear communication helps prevent misunderstandings and ensures that tenants are fully aware of their rights and obligations.

6. Security deposit protection

Any security deposit taken must be protected in a government-authorised deposit protection scheme. The tenant must be informed of the scheme used within 30 days of receipt of the deposit. This protection ensures that the deposit is safeguarded and can be returned fairly at the end of the tenancy, subject to any permissible deductions.

7. Maintenance and repairs

Landlords are responsible for maintaining the structure and exterior of the property, as well as ensuring that heating, plumbing, and electrical systems are in good working order. Timely repairs and regular maintenance checks are crucial to prevent small issues from becoming major problems.

8. Utilities

While the responsibility for paying utilities often falls to the tenant, landlords must ensure that all essential services (such as gas, electricity, and water) are connected and safe. Any appliances provided must also be maintained in a safe condition.

9. Compliance with lease terms

Adhering to the terms outlined in the lease agreement is fundamental. This includes respecting the tenant’s right to quiet enjoyment of the property, refraining from unlawful entry, and honouring the agreed-upon rent amount and payment schedule.

10. Legal notices

Landlords must issue appropriate legal notices for actions such as rent increases or eviction proceedings. These notices must comply with legal requirements in terms of format, content, and notice period.

11. Fair treatment

Discrimination against tenants based on race, gender, religion, disability, or any other protected characteristic is illegal. Landlords must treat all tenants fairly and equally, ensuring that no tenant is subjected to unfair treatment or harassment.

Conclusion

Ensuring compliance with the legal responsibilities of landlords can seem daunting, but it’s essential for maintaining a lawful and efficient tenancy. Specialised legal advice can help landlords with their obligations, to help navigate the complexities of property management.